Privacy Policy

Effective Date: September 12, 2025
Website URL: https://vmi-collective.com

At VMI Collective, your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect the personal information you share with us when visiting our website or using our services.

1. Information We Collect

Personal Information You Provide

When you visit https://vmi-collective.com, we may collect personal information that you voluntarily provide through:

• Contact Forms
• Subscription Forms
• Inquiry Forms
• Email communications
• Service consultations

Types of personal information may include: Name, Age, Email Address, Phone Number, Company Name & Job Title, Business Address, Message/Project Details, and any submitted media content.

Automatically Collected Information

We may automatically collect certain technical information such as IP address, browser type, device info, pages visited, referring websites, and time/date of visits.

2. Legal Basis for Processing (GDPR Compliance)

We process your personal information on these grounds:

• Consent (marketing communications, form submissions)
• Legitimate Interest (responding to inquiries, improving services)
• Contract Performance (providing requested services)
• Legal Obligation (compliance with laws/regulations)

3. How We Use Your Information

We use your data to:

• Respond to inquiries
• Provide updates about our services
• Send newsletters (with consent)
• Improve website and services
• Analyze website performance
• Comply with legal obligations
• Showcase submitted media (per Terms & Conditions)

4. Data Sharing and Third Parties

Service Providers: Hosting, email, analytics, CRM, and payment processors (offline only). These are contractually obligated to protect your data.

Legal Requirements: We may disclose data to comply with law or protect rights/safety.

Business Transfers: Data may transfer in case of merger, acquisition, or sale.

5. Email Communications and Marketing

If you subscribe, we send updates, insights, and offers. You can unsubscribe at any time.

6. Cookies and Tracking Technologies

We use cookies for preferences, analytics, functionality, and personalization. Types:

• Essential
• Analytics
• Marketing

You may control cookies via browser settings, though disabling may affect functionality.

7. Data Security

We use encryption, access controls, security assessments, and staff training. While we strive to protect data, no system is 100% secure.

8. Data Retention

• Inquiry data: 5 years
• Marketing: until you unsubscribe
• Media: as per Terms & Conditions
• Legal: as required by law

9. Your Rights and Choices

GDPR (EU Residents): Access, Rectification, Erasure, Restriction, Portability, Objection, Withdraw Consent.

CCPA (California Residents): Right to Know, Delete, Opt-out of Sale (we don’t sell), Non-discrimination.

Exercising Rights: Contact us; we respond within 30 days or as legally required.

10. International Data Transfers

Your data may be processed in the USA. By using our site, you consent. Safeguards are applied for compliance.

11. Children's Privacy

We do not knowingly collect from individuals under 18. Parents may contact us for deletion requests.

12. Changes to This Privacy Policy

We may update this policy at any time. Material changes will be notified via website and/or email. Latest version always at https://vmi-collective.com/privacy-policy.

13. Contact Us and Data Protection Officer

General Inquiries:

• Email: info@vmi-collective.com
• Website: https://vmi-collective.com
• Address: 22741 S Canada Ct, Lake Forest, CA 92630 USA

Data Protection Matters:

• Email: info@vmi-collective.com
• Phone: +1 949 317 8840
• Response Time: Within 7 business days

This Privacy Policy was last updated on September 12, 2025 and is effective immediately upon posting.